Clinch Healthcare
  • 26-Sep-2018 to 25-Oct-2018 (EST)
  • Homerville, GA, USA
  • Full Time

Medical, Dental, Vision, Life, PTO, 401K

The purpose of the position is to assist and maintain the medical record system in compliance with federal, state and local requirements and process & monitor the accuracy of payroll and hours of labor calculation, maintaining personnel files, assisting in pre-employment screenings, and assisting in the overall function of the office.

The Medical Records responsibilities:

  • Initiation of medical charts
  • Completion of insurance forms and death and birth certificates
  • Transcription of dictated medical records
  • Retrieval of medical charts.

The Payroll responsibilities:

  • Process pre-employment and new hire paperwork
  • Process and verify time cards/sheets, schedules, etc., daily
  • Ensure employee time is coded to appropriate job and department
  • Maintain payroll deduction authorization records for each individual employee
  • Assist employees in obtaining information concerning their payroll data, deductions, overtime, etc., as necessary
  • Ensure that nurse aide certifications are verified and submitted to the Nurse Aide Registry annual and on a timely basis
  • Ensure LPN, RN and NHA are current and up to date
  • Assist in implementing the day-to-day policies and procedures governing the payroll functions
  • Perform duties relative to the facility's overall payroll function
  • Verify employees with work and personnel records as necessary
  • Remove and close out terminated employee's personnel file from active employment records


  • High School diploma required, Associates degree preferred
  • Must possess strong knowledge of medical terminology and procedures, as well as the legal aspects of medical record administration
  • One to two years experience in Medical Records and Payroll Administration preferred
  • Previous healthcare and office experience preferred
  • Desire to work with the elderly
  • Ability to maintain confidentiality to ensure compliance with all HIPAA regulations
  • Organized with a high level of attention to detail
Clinch Healthcare
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